🔥 Unlock the Power of AI Automation: Save Time, Cut Costs & Let AI Run Your Business Effortlessly!

Introduction: You can save over $200 by using AI Automation for your business ✨

Drowning in paperwork? AI automation can rescue your bottom line. By implementing simple AI tools, business owners can automate appointment scheduling, customer reminders, inventory management, and social media posting - tasks that typically consume 10+ hours weekly. At average wage rates, that's $200+ monthly in regained time. Plus, using AI reduces costly human errors. Why keep doing tasks manually when AI can handle them while providing 24/7 customer service?. The initial setup takes minutes but delivers immediate returns: more time with customers, reduced stress and higher profits. Why keep doing tasks manually that AI can handle instantly?

Let me show you how to do that below, right now!

Here are some free websites you need to know:

• Paperform to create a website that helps customers book appointments.

• Gmail and Google Sheet to send mails and manager, of course!

• AI image generator, in case you need to create your own logo for your shop.

• Make.com to combine all those tools into one, working for you automatically.

I’ll also divide this into 3 stages for you to follow easily.

Stage 1: Create a booking form in AI Automation.

Ok, so now you need a booking form to streamline the appointment scheduling process and help customers easily access your services.

Step 1: Open Paperform

1. Go to paperform.

• First, you need to sign up.

2. Choose the template you like.

• There are so many templates here about booking forms, you can choose the template you like the most.

3. Customize your own form.

• For example, you may need elements like:

  • Email.

  • Name.

  • Time.

  • Customer’s demand (example: barber who cut your hair).

When it’s done, you can publish your form and check this.

• You can create your own logo and add it to your form.. Here are some AI Generator Image I prefer: Here.

• You can also preview it in the box at the right corner of the screen.

Step 2: Create a Google Sheet

Data is gold, so I bet you don’t want to miss out, right? All you need to do is create a sheet in Google Sheet to store your customers information.

1. Create a Google Sheet with 5 columns: Email, Name, Barber, Time and Status (don’t miss this one).

2. Insert a drop-down list in the Status column with 2 options:

• No show: when your customers can’t go to your shop.

• Complete: when your customer has completed their haircut at the shop.

Step 3: Set-up sending email using AI Tool.

Customers sometimes forget their appointments, so you have to remind them by sending a confirmation email. You also don’t forget to check your email to get my AI news earliest.

1. Open Make.com and create a new scenario.

2. Add 3 modules: Paperform, Email and Google Sheet.

3. Add your booking form into Paperform module.

• Make sure you run this module first to get data for your next step.

4. Set up your mail

• You can “borrow” my confirmation email.

5. Add your sheet to the Google Sheet module.

Now you can test it by filling out a booking form while running a scenario to check if the email and sheet update.

Stage 2: Using AI tools to create a review form

You want to know how customers feel after using your services, but you don’t want to call or message them manually. Let me show you how to send email automatically for them.

Create a new scenario in Make.com.

• You need 2 modules: Google Sheet and Gmail.

1. Add your sheet to the Google Sheet module.

• Don’t forget to run this module first to gather data for the next step.

2. Set up your review email

• Here are my review email template, I’ll let you 'borrow' that.

• But before you paste that, you need to do 2 things:

  • First create a new scenario for stage 3 then add a Webhook. Then copy the address it gives you.

• Now you need to open ChatGPT or any chatbot to change the webhook before using it. Here’s a prompt I used.

I would like you to change the webhook of the email below to this: (insert the address you got from the webhook in scenario)

The email code is: (insert the review email I provided above).

• The second thing you need to do is set up a filter. You don’t want to send a review email to customers who didn’t show up, right?

• Ensure there’s a filter for customers who completed your service.

Stage 3: Navigate customers to your community automatically

To build your own community of loyal customers, why don’t you send a link to customers who leave a 5-star review for your shop? For 1-4 star reviews, you can give them a 5% off coupon for their next haircut — a second chance to impress them.

To do that, you can use your review mail above to add it.

Let me show you how to do that.

1. Open the third scenario that you add a Webhook module.

2. Add 2 more webhook modules and 1 Router module.

• A module to direct customers who leave a 5-star review to your fan page, website, or any community link. In here, I’ll add AI Fire for example.

• A final module to direct customers who leave a 1-4 star review to a coupon website. Just set it up like the module above, easy right.

• Oh, don’t forget the filter part!

  • You need to create two filters to ensure customers receive the correct links to your community or coupon website.

Conclusion

By automating booking, feedback collection and customer navigation, you’re not just saving time — you’re upgrading your business. Imagine a seamless workflow where appointments are confirmed instantly and feedback flows without manual effort, happy customers are guided to your community and constructive criticism is handled privately.

AI doesn’t replace your personal touch; it enhances it, allowing you to focus on what you do best: delivering great services and building relationships. You can reinvest the time and money you save into growing your business, launching new services, or creating a better work-life balance.

So, why keep running in circles with repetitive tasks? Start small, follow the steps outlined, and let AI handle the heavy lifting. The future of smart, efficient salons is already here — it’s time to step into it!

If you are interested in other topics and how AI is transforming different aspects of our lives, or even in making money using AI with more detailed, step-by-step guidance, you can find our other articles here:

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